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4 Ways to Make Business Travel Better for Your Employees

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Traveling, whether it’s for business or pleasure, can be tiresome and overwhelming. After long hours of moving from place to place in cars, trains, and planes, the first thing you want to do is flop on a comfortable hotel bed and recharge.

This isn’t always the case when it comes to business travel. Oftentimes, business travelers get off a plane and head straight to a business meeting or lunch. They’re constantly in work mode, which can take a lot out of them.

So, as a business owner, it’s your job to make business travel more comfortable and bearable for your employees. Below you’ll find some ways to get your employees excited to travel for business.

Don’t Skimp on the Hotels

We all know the budget-friendly websites for hotels offering last-minute deals. However, these deals are often for mediocre hotels or rooms in brand name hotels. Don’t skimp on a comfortable hotel just to save a few bucks.

A decent and more business traveler-friendly hotel is essential for pleasant business trips. The hotel is where your employee will relax, sleep, and recharge for the next round of business meetings they must attend. Let them enjoy where they’re staying rather than complain about inconveniences like a missing hairdryer, bad WiFi, or lumpy beds.

Plan Excursions

Most of the time, when business travelers visit a destination, they don’t actually get to know it. Instead, they see the inside of their hotel, boardrooms, and restaurants for business lunches and dinners.

Let your employees enjoy their business travels and create some memories by planning an excursion for them. Whether it’s a destination abroad or domestic, there are surely activities for your employees to enjoy that capture the destination’s essence.

Make Travel More Comfortable

Sure, business class travel is pretty lovely. However, you still have to deal with going through security, standing in lines at the airport, and risking the airline losing your luggage. The most comfortable means of business travel is with a group air charter.

A private jet offers your employees privacy to talk about business, extra comfort, the ability to spread out and work, and ultimate convenience. You can also schedule the plane to leave when you need rather than work around a commercial airline’s schedule.

Business team on a private jet

Prepare Business Travel Kits

Make your employees feel even more comfortable by providing them with a travel kit. Include an extra toothbrush, toothpaste, and other toiletries they may forget to pack. A pair of headphones and an external charger are also great items to include.

Gifting a prepackaged travel kit for when your employees are globetrotting to get business done, reward them, and let them know you truly appreciate them working for you. Not only does this make the employee feel more excited about working for your company and going on business trips, but it boosts company culture.

Remember, the next time you ask your employees to take a business trip, you’re taking time away from their homes, everyday lives, and families. Make sure they’re comfortable the next time they have to travel to another destination for the sake of your company.

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It's never been more clear: companies should give up on back to office and let us all work remotely, permanently

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  • With the rise of the Delta Variant, companies should switch to all remote.
  • All-remote is better for workplace collaboration, the environment, and companies' bottom lines.
  • Companies that switch to all-remote should be intentional about collaboration and technology.
  • Jeff Chow is SVP Product at InVision.
  • This is an opinion column. The thoughts expressed are those of the author.
  • See more stories on Insider's business page.

It's time to go back to the office for good – the home office.

With the CDC's recommendation that even fully vaccinated people wear masks indoors in areas with "substantial" and "high" transmission of COVID-19, employees across industries are wondering what the new future of work looks like. As the possibility of another shelter-in-place order looms, companies are deciding whether moving to a hybrid situation – simultaneously in-person and remote – is worth it.

It's not. Simply put, the concept of "forever remote" makes sense for numerous companies and industries. For many, America's "back to work" isn't a simple light switch, but many organizations are better off to shut the lights off at the traditional office. The switch to all remote will broaden a company's talent pool and increase employee happiness and retention, while limiting a lease and lowering its carbon footprint.

There are benefits to becoming a fully-remote organization. A top example is that the talent pool now goes national, or even international. Organizations are no longer limited to recruiting employees from a given radius to their offices. Asynchronous work helps to open the door for employees to work across time zones to get projects and deliverables completed in time.

InVision, where I work, has been all-remote since its inception. We have the luxury of hiring people living across the US and in 25 countries.

Additionally, without the need for a large physical office presence, companies can save hundreds of thousands of dollars, if not more, on leasing office space or building an expansive campus.

There is also evidence that eliminating an office for all employees to work remotely is better for the environment. Eliminating a daily commute, whether it's driving a vehicle or taking mass transit, helps cut down on emissions. This was initially noticed back in the spring and summer of 2020, when a decline in transportation due to the COVID-19 pandemic led to a 6.4% decrease in global carbon emissions, which is the equivalent of 2.3 billion tons. The United States had the largest drop in carbon emissions at 12%, followed by the entirety of the European Union at 11%.

In a June 2021 McKinsey survey of over 1,600 employed people, researchers found about one in three workers back in an office said returning to in-person work negatively impacted their mental health. Those surveyed also reported "COVID-19 safety and flexible work arrangements could help alleviate stress" of returning to the office. Not everyone who works for the same company is going to get along. In an all-remote environment, it is far easier for people who are at odds to simply avoid each other. HR won't have to spend nearly as much time mediating between (or terminating) office Hatfields and McCoys.

So, how exactly do you quickly pivot to remote again and stick with it? The key is intentionality. Teach managers to make a point of celebrating wins and good work on group calls. Build encouraging collaboration into managers' Key Performance Indicators (KPI)s. Take advantage of face-to-face opportunities by holding in-person, all-company all-hands meetings as a time to build culture, not a time to just do more work.

Treat working groups to dinner (use some of the money you saved on your lease!) and let them get to know each other as people. To be intentional, invest in new ways of working that are oftentimes better ways of working: reducing necessary meetings and adjusting more feedback sessions to asynchronous collaboration. Meetings that remain on calendars should be reserved for the purpose of being highly engaging and energizing moments for teams to brainstorm and do generative sessions.

Second is technology. By now, we're all familiar with the likes of Zoom, Slack, and Microsoft Teams, but there are other products that can actively improve collaboration (full disclosure: I work for InVision, which makes one such digital collaboration tool, namely Freehand).

Take a thorough look with your IT team (and talk to your employees) to see what they need on a day-to-day basis. What tools does your accounting team need? Do they differ from what the marketing team needs (spoiler alert: they do). And don't force everyone to use the same tools. If your accounting team loves Microsoft Excel, that's fine for them. I can guarantee, however, that your product design team is not going to use it.

Finally, invest in your employees' ability to make the transition (again).

GreenGen, which provides green energy solutions for businesses and infrastructure projects, had one of the most pioneering ideas. "We had our employees do a two-day work-from-home resiliency test. This was to ensure that everyone's home Wi-Fi was adequate so that all of our documents and materials were easily accessible online, and that we could troubleshoot any potential problems preemptively," said Bradford H. Dockser, Chief Executive Officer and Co-Founder of GreenGen. "Ensuring that our team members got monitors, mice, and keyboards at home made the transition seamless." With that sort of intentional stress test, GreenGen didn't skip a beat.

Above all, the main key to returning to the home office for good lies within communication. Technology and innovative products have helped to bring colleagues closer together virtually, as people work from anywhere at any time. Initial shelter-in-place orders taught many businesses across industries that remote work can be just as effective, if not more so, than the traditional office model. Businesses should make the call to go all-remote permanently. Their employees, their investors, and the environment will all thank you.

Read the original article on Business Insider

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Managing people

How to Boost the Morale of Your Employees

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Employee morale is something that every business owner needs to consider and not just because it makes the workplace a nicer place for all (although this is a very important reason). High morale can result in improved productivity and overall team performance, employee loyalty and greater engagement, but it is also not easy to keep morale high and this can create a range of problems in the business.

So, how can a business improve the morale of the employees?

Use an Interior Designer to Redecorate

One study revealed that 97% of workers believe that the workplace symbolises how they are valued as an employee, so you will certainly want to create a comfortable and stylish workplace for staff (especially if they are returning after COVID-19). 

The same study showed that 65% claimed that they would consciously improve their performance in a more comfortable environment, so a smart way to improve morale would be to hire an interior designer to redecorate and use trade interior suppliers to secure the best office furniture for a more comfortable and attractive office space.

Work/Life Balance

Work/life balance has always been an important factor for staff that can have a huge bearing on morale, but particularly since COVID-19 which has changed people’s ideas and attitudes towards work (and life). You need to make sure that your company is providing the chance for a good work/life balance, which you can do by ensuring that staff are not overworked and stressed, with flexible work and the option of working from home (many are adopting a hybrid work model).

Socialisation

It is hard for employees to feel happy in their role if they do not get much chance to engage and socialise with their colleagues. This is why you should encourage employees to spend time together inside and outside of the office, which you can do by arranging informal social events after work. You cannot force people to get along, but by arranging informal events it can make a big difference to relationships and lift morale.

Communication

Following this point, one of the most important steps to take not only for morale but for general performance is good communication between management and staff. You should be providing regular positive feedback to keep morale high, but you should also keep your door open and make sure that it is easy for staff to come forward when they have ideas, issues or questions. 

These are a few of the most effective ways to lift morale that could make a big difference to your company in more ways than one. Improving morale can improve individual and team performances, encourage staff loyalty and create a positive workplace atmosphere that everyone can benefit from.

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Managing people

Is Telecommuting Right For Your Business?

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Telecommuting is a big aspect of working life for many people, with evidence suggesting that more and more workers are interested in doing it sometime in their career – if… Read more »

The post Is Telecommuting Right For Your Business? appeared first on Noobpreneur.com.

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