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5 Best Virtual Business Phone Systems for Small Teams and Businesses



A reliable and efficient communication system is essential for the success of any business, regardless of its size. In today’s digital world, virtual phone systems have become an increasingly popular choice for small teams and businesses.

A virtual phone system allows businesses to make and receive calls online instead of a traditional phone line. Businesses can have a professional phone system without expensive hardware and maintenance costs. However, with so many options on the market, it can be overwhelming to choose the best virtual phone system for your business needs. We’ll provide an overview of the top virtual phone systems available for small teams and businesses.

What To Consider When Choosing a Virtual Phone System

When choosing a virtual business phone system for your small team or business, it’s important to consider the essential features of your communication needs. Here are some features to look for:

Call Management

A virtual business phone system should offer call management features such as call forwarding, call routing, and call screening. These features will help you manage incoming calls efficiently. That way, you never miss an important call.


Another critical factor to consider is the features offered by the virtual phone system. Look for features that will benefit your business, such as voicemail transcription, call recording, and conference calling.

Some providers also offer integrations with popular business tools like CRMs, which can streamline your communication and improve your team’s productivity.


One of the primary factors is pricing. Look for a virtual phone system that offers a pricing plan that fits your budget. Some providers offer a pay-per-minute plan, while others have a fixed monthly rate. Consider your call volume and frequency to determine which pricing plan will be most cost-effective for your business.

Call Quality

Call quality is also an essential factor to consider when choosing a virtual phone system. Ensure the provider offers a reliable and high-quality service, as poor call quality can negatively impact your business’s reputation.

Customer Support

Finally, consider the level of customer support offered by the virtual phone system provider. Look for a provider that provides comprehensive customer support, including phone and email support, online documentation, and tutorials. This will ensure that you can get help quickly if you encounter any issues with the system.

Businessman using business phone system

5 Top Virtual Business Phone Systems

After thorough research of the companies and the reviews from previous and current customers, here are our picks for the best virtual business phone system for a small team or business:

1. RingCentral

RingCentral is a popular virtual phone system with a wide range of features. Its cloud-based system makes it easy for small teams to manage calls and messages from any device.

It has three main pricing plans, including Core, Advanced, and Ultra, with varying features and costs. RingCentral offers several pricing plans, ranging from $30 to $45 per user per month.

Some of the features of RingCentral include:

  • Advanced call management: With RingCentral, you can manage your incoming and outgoing calls easily, including call forwarding, call screening, and call recording.
  • Collaboration tools: RingCentral offers a range of collaboration tools, including team messaging, video conferencing, and file sharing, which can improve productivity and teamwork.
  • Integrations: RingCentral integrates with third-party applications, such as Salesforce, G Suite, and Microsoft Office 365, which can streamline workflows and improve efficiency.


  • Offers robust integrations with third-party applications, which can be helpful for businesses that rely on multiple tools and software programs
  • RingCentral’s mobile app has received high ratings and is known for being user-friendly
  • RingCentral offers a 15-day free trial


  • The relatively high price point
  • Occasional technical glitches

2. Grasshopper

Grasshopper is a virtual phone system designed specifically for small businesses and entrepreneurs. It offers a range of features and customization options to help businesses project a professional image.

Grasshopper offers three pricing plans, including Solo, Partner, and Small Business. Pricing plans range from $31 to $89 per month.

Some of the features of Grasshopper include:

  • Customizable greetings: With Grasshopper, you can create customized greetings and voicemail messages, which can help businesses project a professional image.
  • Mobile app: Grasshopper’s mobile app allows users to manage their calls and messages from anywhere, which can be helpful for remote teams or businesses with a mobile workforce.
  • Business texting: Grasshopper allows users to send and receive text messages from their business phone number, which can be a convenient way to communicate with customers and clients.


  • Grasshopper’s pricing plans are straightforward, making it easy for businesses to choose the plan that works best for them
  • The mobile app is known for being user-friendly and easy to navigate
  • Grasshopper offers a 7-day free trial


  • Limited features compared to other virtual phone systems, such as video conferencing and integrations with other business apps

3. Vonage Business Cloud

Vonage Business Cloud is a virtual phone system offering various features, including call management, video conferencing, and messaging.

Vonage offers three main pricing plans, including Mobile, Premium, and Advanced. Its pricing plans range from $19.99 to $39.99 per user per month.

Some of the key features of Vonage Business Cloud include:

  • Advanced call management: Vonage Business Cloud offers a range of call management tools, including call screening, call forwarding, and voicemail transcription, which can help businesses manage their calls more efficiently.
  • Unified messaging: Vonage Business Cloud’s unified messaging system allows users to manage all their messages, including voicemail, email, and text messages, in one place, which can improve productivity and efficiency.
  • Analytics and reporting: Vonage Business Cloud offers a range of analytics and reporting tools that can help businesses track their performance and make data-driven decisions.


  • Vonage Business Cloud offers a range of integrations with third-party applications, such as Salesforce, Microsoft Office 365, and G Suite
  • Vonage Business Cloud’s customer service and support are known for being responsive
  • Vonage Business Cloud offers a 14-day free trial


  • Technical glitches reported by some users
  • Limited customization options

4. Nextiva

Nextiva is a cloud-based virtual phone system that improves communication and collaboration for small teams and businesses.

Nextiva offers three pricing plans, starting at $31 per user per month for the basic plan and ranging up to $45.95 per user per month for the advanced plan.

Here are a few notable features of Nextiva:

  • Customizable phone system: With Nextiva, businesses can choose from a range of advanced call management features, including call routing, call recording, and voicemail transcription
  • Excellent customer support: Nextiva is known for its outstanding customer support, with experts available 24/7 to assist via phone, email, or live chat.
  • Integration with other business tools: Nextiva integrates with various other business tools, including Salesforce, HubSpot, and Microsoft Teams. This integration allows businesses to streamline their workflows and improve their overall productivity.


  • The company also provides a knowledge base and video tutorials to help customers set up and use their phone systems
  • Nextiva allows businesses to customize their phone systems to suit their specific needs
  • Nextiva offers a proprietary software called NextOS that provides a centralized hub for all communication channels, including voice, video, chat, and email


  • Technical disruptions
  • Higher price point compared to some other virtual phone systems

5. GoTo Connect

GoTo Connect is a virtual phone system offering various features, including call management, video conferencing, and messaging. Its pricing plans range from $19.95 to $29.95 per user per month.

Here are a few notable features of GoTo:

  • Mobile App: GoTo Connect offers a mobile app that allows users to make and receive calls, access voicemails, and send and receive messages from their smartphone or tablet. This feature allows employees to stay connected while on the go.
  • Advanced Call Analytics: The company provides advanced call analytics that helps businesses track and analyze their call data. With features like call logs, call routing reports, and call quality monitoring, companies can gain insights into their call performance and make data-driven decisions.
  • Customizable IVR: GoTo offers a customizable IVR (Interactive Voice Response) system that allows businesses to create custom menus and call routing rules. With this feature, businesses can create a personalized caller experience and improve customer satisfaction.


  • GoTo Connect offers flexible pricing plans to suit businesses of all sizes, making it easier for small businesses to get started with the platform without paying for features they don’t need.
  • They provide detailed call analytics, allowing businesses to track essential metrics such as call volume, call duration, and call quality
  • Their auto-attendant is fully customizable, allowing businesses to create a professional greeting and menu system for their callers


  • Complicated setup process
  • Limited integrations with other business apps

Virtual PBX

Final Thoughts

Choosing the right virtual phone system is crucial for the success of small teams and businesses. RingCentral, Grasshopper, Vonage Business Cloud, Nextiva, and GoTo Connect are all great options to consider, each with unique features, pricing plans, and pros and cons.

When selecting a virtual phone system, businesses should prioritize factors such as pricing, features, call quality, ease of use, customer support, and integrations. By carefully evaluating these factors, small teams and businesses can make informed decisions. They can improve their phone systems to better serve their customers and drive growth.

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Revolutionizing Marketing: The Power of AI in the Digital Age



Embracing AI-Powered Marketing: Transforming Brands in the Digital Marketplace

In the crowded digital marketplace, standing out is challenging. Enter AI-powered marketing, a revolutionary upgrade transforming brands into digital powerhouses.

Hyper-Personalized Campaigns: Beyond Basic Personalization

Gone are the days of generic marketing. Today’s gold standard is AI-driven hyper-personalization. This approach uses customer data analysis to create deeply resonant, individualized marketing campaigns. With AI’s ability to segment audiences based on intricate criteria, including purchasing history and browsing behavior, your messages can hit the mark every time.

Enhanced Customer Journey Mapping

AI’s capabilities extend to mapping the entire customer journey. By predicting needs and preferences at each stage, AI aids in crafting narratives that guide customers from discovery to purchase, integrating your brand into their personal stories.

SEO Wizardry: Mastering Search Engine Dynamics

With ever-changing algorithms, SEO is a complex puzzle. AI serves as a sophisticated navigator, deciphering these changes through machine learning. It aids in keyword optimization, understanding search intent, and aligning content with search trends.

Predictive SEO

AI tools offer predictive SEO, anticipating search engine and user behavior changes. This proactive stance ensures your brand’s prominent visibility in search results, capturing the right audience at the right time.

Social Media Mastery: Crafting a Digital Narrative

AI transforms social media strategies from uncertain to precise. By analyzing vast social data, AI provides insights into resonating content.

Content Optimization

AI analyzes performance data to recommend effective content types. This data-driven approach refines your social media content strategy.

Engagement Analysis

AI examines user interaction nuances, understanding engagement patterns. It helps tailor interactions for maximum impact, including adjusting posting schedules and messaging for increased relevance.

Conclusion: Navigating the AI-Driven Marketing Landscape

AI-powered marketing is essential for thriving in the digital age, offering precision and personalization beyond traditional methods. For small businesses, it’s a chance to leverage AI for impactful, data-driven strategies.

As we embrace the AI revolution, the future of marketing is not just bright but intelligently radiant. With AI as your digital ally, your brand is equipped for a successful journey, making every marketing effort and customer interaction count.

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AI: Your Small Business Ally in a Digital Age



In the ever-evolving landscape of modern commerce, small business owners find themselves at a crossroads of opportunity and obsolescence. Enter Artificial Intelligence (AI) – once the exclusive domain of tech behemoths, it now stands as the great equalizer, offering small businesses a competitive edge previously unthinkable. The emergence of AI as a wingman for small businesses is not just a fleeting trend but a fundamental shift in how entrepreneurs can leverage technology to revolutionize their operations.

The 24/7 Customer Service Hero: Chatbots

In the digital storefront, customer service is the heartbeat of business survival and success. Chatbots emerge as the indefatigable heroes of this domain. Envision a customer service agent that never clocks out an entity that requires no sleep or sustenance yet delivers consistently and instantaneously. These AI-driven chat interfaces embody the essence of your brand’s voice, capable of handling a barrage of customer queries with a speed that outpaces the swiftest of typists. They are the embodiment of efficiency – ensuring that customer satisfaction is not just met but exceeded around the clock.

Unearthing Market Treasures: Data Dive

AI’s prowess in pattern recognition has catapulted data analytics into a realm once considered the stuff of science fiction. Small business owners armed with AI tools can sift through vast swathes of data to extract actionable insights. These algorithms act as modern-day oracles, predicting market trends, discerning customer behaviors, and offering sales forecasts with remarkable accuracy. Equipped with: this knowledge, small businesses, can navigate the market with the foresight and precision of an experienced captain steering through foggy seas.

Personalization at Scale: Customize Like a Boss

The age-old business mantra of the customer is king is given new potency with AI’s personalization capabilities. Tailoring the customer experience is no longer a luxury but a necessity. AI enables small businesses to offer bespoke experiences to consumers, making them feel like the sole focus of their attention. It’s personalization executed with such finesse that customers are left marveling at the thoughtfulness and individual attention, fostering loyalty and establishing deep-rooted brand connections.

Offloading the Mundane: Task Slayers

Repetitive tasks are the bane of creativity and innovation. AI steps in as the ultimate task slayer, automating routine chores that once consumed disproportionate amounts of time. From scheduling appointments to managing inventory, AI liberates entrepreneurs from the drudgery of administrative duties, freeing them to refocus on the creative and strategic endeavors that propel business growth.

Mastering Social Media: Social Savants

Social media – the pulsing vein of modern marketing – demands astuteness and agility. AI emerges as the savant of social media, capable of demystifying platform algorithms to optimize content delivery. It knows the optimal times to post, the types of content that resonate with audiences, and the strategies that convert passive scrollers into engaged customers. By automating your social media presence, AI transforms your brand into an online sensation, cultivating a digital community of brand ambassadors.

The Verdict: Embracing AI

For a small business owner, AI is not about an overnight overhaul but strategic integration. The goal is to start small, allowing AI to shoulder incremental aspects of your business, learning and scaling as you witness tangible benefits. The transition to AI-enablement does not necessitate a background in technology; it requires a willingness to embrace change and a vision for the future.

In summary, as the digital revolution marches forward, AI stands ready to partner with small businesses, providing them with tools once deemed the province of giants. This partnership promises to elevate the small business landscape, ushering in an era of democratized technology where every entrepreneur can harness the power of AI to write their own David vs. Goliath success story. AI, the once-distant dream, is now the most loyal wingman a small business can enlist in its quest for growth and innovation.

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Apple’s October Scary Fast Event: Everything revealed about the new MacBook Pro, iMac and M3 chips



It’s time for another Apple event, with a spooky twist. The company announced a surprise “Scary Fast” event last week, prompting the rumor mill to speculate that Apple would be revealing new chips to power a new lineup of Macs.

As our resident Apple expert Brian Heater wrote, a new 24-inch iMac and a MacBook Pro refresh would be the most likely new announcements to expect from the October event, and as it turns out, he was spot-on. Apple’s new M3 chip lineup was the focal point of the event, powering each of the devices Apple showcased in their half-hour prerecorded event that had some fog, some bats and ominous choir music…but no big surprises for those following the rumor mill.

Since the event kicked off off at the uncharacteristically late time of 8pm ET / 5pm PT, so you might have missed out out on the reveals while putting the finishing touches on your Halloween decorating, or watching Monday Night Football. No judgement, we’re here to recap everything the October Apple event showcased in one spot.

New M3 chips

Credit: Apple

The “scary fast” part of the Apple event, as expected, are the new M3 chips. Apple has announce a M3, M3 Pro and M3 Max, which will be included in Apple’s new 24-inch iMac, MacBook Pros.

This time around, Apple has placed an emphasis on graphical horsepower, with hardware-accelerated ray tracing, mesh shading and Dynamic Caching, which Apple claims “dramatically increases the average utilization of the GPU” by allotting exact amount of local memory to given tasks. These new chips were frequently benchmarked against their M1 predecessor, with Apple claiming the M3 renders at 2.5x the speed of the M1 and its CPU is 30% faster than the M1.

Check out the full rundown of the three M3 chips right here.

New MacBook Pro models

Apple MacBook Pro 2023 Update in Space Black Color

Credit: Apple

Yes, the new 14-inch and 16-inch MacBook Pros come with upgraded internals, but the first thing you might notice is the new color: Space Black. Beneath that color, you’ll find that new line of M3 chips. The 14-inch MacBook Pro can contain any of the trio, while the 16-inch model will only come with the M3 Pro or M3 Max chips.

As we’ve noted, the M3 chips packed into both models are putting an emphasis on getting the most out of the new GPU, though Apple also boasts that both form factors’ battery can last 22 hours on a single charge.

Both are available for preorder tonight, with the 14-inch MacBook Pro starting at $1,599 and going to $1,999 with the M3 Pro. The baseline 16-inch MacBook Pro goes for $2,499 and the pricing for the M3 Max chip upgrade for both models has yet to be disclosed.

And that space black color is exciting news for any Mac fan still pining for the 2006 MacBook, whose dark tone hadn’t been replicated in the MacBook iterations that followed, even those Midnight MacBook Airs.

Check out the full rundown on the new MacBook Pros here.

New M3 iMac

2023 M3 iMac Spec Rundown

Credit: Apple

Apple’s iMac line is getting a colorful refresh, with an added M3 chip to add horsepower to the palette change. Apple is sticking with the 24-inch form factor, and upgrading the screen with a 4.5K retina display, 1080p FaceTime camera and a six-speaker system supporting Dolby Atmos and Spatial Audio. The new iMac will be available for preorder with green, yellow, orange, pink, purple, blue and silver options starting tonight.

The $1,299 baseline comes with a 8-core GPU and 8-core CPU, with a $1,499 version upgrading you to a 256 SSD.

For more info about what else is new in the M3 iMac, head here.

An sneaky iPhone showcase

You may not have noticed it, but at the very end of the event, Apple dropped a quick note on the stream: “This event was shot on iPhone and edited on Mac.” It’s a bit of a victory lap, but as our other Apple expert Darrell Etherington notes, it’s a pretty impressive flex for Apple to shoot its half-hour hardware showcase entirely on a phone.

Recap the full Scary Fast event

If you want to just dive right in and experience the October event all over again or for the first time, you can catch the entire archive via the YouTube embed below right on Apple’s website.

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