We’ve all probably heard it and maybe even live by it: Organization is the key to success. This applies to everything, from your business to your home, all the way to the websites you work on. Many web developers start off fresh and clean, and design an amazing, responsive website, but the backend — the WordPress admin dashboard — can be a huge mess with plugins, alerts, posts and more just cluttered everywhere.
This can be extremely annoying, counterproductive, and even stressful, having to navigate through irritating clutter whenever you visit the dashboard.
It may seem unavoidable, but it doesn’t have to be. From my experience as a web developer and designer, and as someone with an often annoying tendency to ensure everything is correctly organized and in its place, there are certain strategies that have helped in organizing the dashboards of sites that I have designed and developed, making my WordPress life easier and satisfying.
And here are five notable ones:
1. Organize the WordPress dashboard
Often neglected and underused, the dashboard is something we often always see but rarely ever use to our advantage. But I don’t blame you, there’s just an overload of unnecessary information there, from upcoming WordPress events to unneeded “overviews” of published posts, articles, and even notifications.
How can we make the dashboard useful so when we log in, we see information that can provide us important insight?
How do you declutter your dashboard and remove what you don’t want? Why bother seeing the same information and widgets whenever you log in that you don’t ever use? The easiest way to do that is a tiny button at the top of your dashboard labeled Screen Options.
Clicking this brings down a dropdown menu of screen elements, or these dashboard widgets, that you can hide or show with a click of a button. You don’t want to see the Site Health Status or the Welcome Message? You don’t need to, just uncheck those boxes and declutter your dashboard.
A quick plugin I’ll mention here is Dashboard Widgets Suite that includes a bunch of awesome widgets you can add to your dashboard to help with a variety of tasks, from displaying system info and error logs (as well as resetting error logs), to adding notes for users and displaying RSS feeds.
I love using it for the system information since it shows me everything about the server, the WordPress application, database, PHP, and security and gives me a wonderful overview just from the dashboard itself. No more cluttering, now we’re adding useful stuff to our dashboard!
2. Organize the WordPress admin menu
Another area that you can organize and minimalize is the admin menu, the black horizontal menu in WordPress backends. It can often get cluttered with items as you download different plugins and use different themes, and that can get very confusing.
Some plugins end up going under Settings, others have their own main menu entry, some are under Appearance. It can be a nightmare finding the right settings for plugins you just installed! However, there’s an extremely handy plugin that can come to our rescue here.
Admin Menu Editor does exactly what its name suggests: edits the admin menu and lets you customize it as much as you want.
You can change the ordering, change the name or the link, and even create submenus. You can also group different menu items together, like grouping together all plugin menu items, or all theme related menu items, etc.
You can also completely remove menu items you never use. On top of that, you can also set role-based menus for different users, make menus open in new tabs, make them available for specific users only, and more.
You can customize your heart out and organize the admin menu to have a cleaner and more efficient website backend, one that works for you!
3. Get the most from folders
The concept of folders, in my opinion, is the simplest yet one of the most powerful and time-saving inventions ever. From actual physical folders to organize files and documents on your desk to folders on your desktop (and folders inside those folders inside those folders), I don’t think anyone can imagine how life would be without folders.
Imagine having every single file on your computer scattered all over your desktop, without any structure, hierarchy, or association, and no folders.
You wouldn’t even want to touch that computer.
Unfortunately, though, this is how it feels whenever I go to WordPress’ media or posts and pages sections. Every single image that I uploaded, every post or page just displayed out there in a grid or list, sorted by the date uploaded, but no smart structure or association. Wouldn’t it be cool if you could organize them into folders so you can find them easier later?
Well, there’s good news; you can! Folders is an amazing plugin that, as its to-the-point name suggests, helps you organize your images, posts, pages, and more into folders. You can activate folders for anything, from media to posts, pages, portfolio items, menu items, anything.
And within them, you can put an image/post in multiple folders, make special folders by starring them, name them whatever you wish, and organize your website like never before. It gives you a whole new dimension in helping organize your website, making it easier for you to navigate through the backend with less clutter.
4. Categorize & tag everything
Labeling your posts and content with categories and tags is another great way to not only have an organized site for your visitors, but it helps organize your WordPress backend as well. Whenever you create a blog post or any custom post/item, like products, items, courses etc., you can set both categories and tags to sort them out and help filter through them later.
There are two distinct tools here: categories, which are more for general grouping, and tags, which as the name suggests, help in tagging posts with certain keywords.
So for example, if I have a blog on cloud computing, I could use different categories to describe which cloud service I’m using, for example “Azure” or “AWS” or “Google Cloud,” and the tags could be used more liberally describing what the blogs are talking about.
Tags could be about “cloud computing”, “machine learning”, “storage”, or more. Most WordPress themes and blogs can sort posts according to categories and tags, which makes it easier for visitors to get what they want, and in the backend, you can also see which posts are in which categories or contain what tags.
You can then filter them out with a click of a button. So, if you want to review all the posts you have about “Azure” to add in a link you want, you can simply click “Azure” in the categories and get every post written about “Azure.”
5. Sign up for The Hub by GoDaddy Pro
Saving the best for the last, the ultimate tool in organizing all your WordPress websites in one place: The Hub by GoDaddy Pro. Think of The Hub as a control center for all your WordPress sites. You can add sites hosted both on GoDaddy and other hosts/servers, login with your credentials, and manage important aspects of your sites all in one place.
The Hub is an amazing way to organize all your websites in one place, instead of you worrying about tracking login details for every WordPress site you have, and allows you to bulk update plugins, set up and perform periodic security and performance checks, set up alerts for any performance or security related issues, and even allows you to back up your sites.
And my personal favorite, it allows you to manage your GoDaddy clients and attach sites and projects to them, allowing you to organize a list of your clients and the sites you’ve made for them, as well as letting you login directly to your client’s GoDaddy backend (given you have the right delegated permissions), and create “Projects” within the Hub, keeping your progress and work-to-do organized and in check.
The Hub truly takes WordPress management to a whole new level.
You can also do other periodic cleanups, such as going to your website occasionally to delete unneeded pages or posts, or deactivating old plugins once every month or two months, but just organizing the dashboard, menu, media, and posts as described above, and using The Hub to organize all the WordPress sites you manage, can help immensely in decluttering and organizing your website(s), making working in them a pleasure rather than a chore, having to navigate through rubble.
More time = happier clients
When you use the Hub by GoDaddy Pro, suddenly there’s more time in your day to focus on what matters most. Forget about juggling admin tasks. Reclaim your time and use it to make clients feel like the center of your universe.
Just-in-time inventory is a supply management strategy that schedules products and materials to arrive as they are needed to fulfill orders. This reduces how much inventory is kept on hand and can help small businesses reduce waste, save space and improve cash flow. Instead of ordering a large volume of items, businesses make smaller, more frequent orders to limit their inventory specifically to what they know they will sell.
A company’s business model, available cash flow, supply chain and consumer demand can all play a role in how well the method works. Business owners who implement this strategy need to be prepared to track consumer demand and navigate the supply chain swiftly.
How does just-in-time inventory work?
To use just-in-time inventory, a small business decides how much inventory it wants to have available at all times and orders small shipments of material to replace used stock as it fulfills customer orders. Let’s look at an example.
Fiona wants to implement just-in-time inventory management in her knitting store. Instead of keeping a large volume of stock on hand, as she had previously, she decides to keep only a month’s worth of inventory at a time.
After averaging out the monthly sales for each item, she adjusts her inventory orders over the next quarter until she has only enough of each item in stock for a month’s worth of sales. At the end of each week, she orders replacements for what she’s sold that week so that she constantly restocks to keep a month’s inventory in her store.
This allows Fiona to invest a smaller amount upfront, improving her cash flow and allowing her to make profit before investing in more inventory each time.
Nerdy tip: Some small businesses that specialize in custom orders, such as an at-home cake business, might find that a similar approach of only ordering materials after a customer submits an order works better. Rather than replacing all of the materials that were used in the last order, the baker can purchase all of the ingredients after receiving an order so there is no risk of unused ingredients and wasted investment.
What are the advantages?
“If every day you replenish what you consumed, then you would need less inventory and you could adjust dynamically,” says Lisa Lang, who has a doctorate in engineering management and is president of Science of Business, Inc., a consulting company that has helped small businesses implement the just-in-time method.
For small businesses, the benefits of just-in-time inventory management include:
Reducing waste by not over-ordering or having goods expire or go unpurchased.
Minimizing inventory storage cost by housing a smaller inventory.
Freeing up physical space that can be used for other operational purposes.
Creating available cash to use for other operating costs, such as labor.
Just-in-time inventory management also creates flexibility for seasonal changes. In the same way that stores stock up on candy in the month leading up to Halloween, you can build up inventory for temporary changes in customer demand, says Lang, who is certified by the Theory of Constraints International Certification Organization, which aims to minimize bottlenecks in companies. In the example of Fiona’s knitting shop, she can easily review her sales from the previous holiday season and order a little extra to account for the surge in customer demand.
What are the disadvantages?
These potential disadvantages do not occur for every business, but it’s important to understand what can go wrong with this method. Have a plan in place in case you encounter:
Higher spending on inventory rates if you switch from buying in bulk to smaller, more frequent orders.
Supply chain disruptions that are beyond your control. Think COVID-19 or natural disasters.
Running out of inventory if you do not accurately track sales or forecast customer demand.
Businesses that can benefit from just-in-time inventory
Small businesses that have regular sales and want to keep tabs on cash flow are good candidates for a just-in-time inventory strategy, especially if they find their inventory often sits for long periods.
Good Promotional Products, a provider of customizable merchandise for businesses, once had offices full of unsold products, said Joe Bass, CEO and founder, by email. Switching to just-in-time inventory helped.
“When I just ordered as much as I knew I needed, it freed up a lot of my office space as I didn’t have a lot of unordered products just sitting around,” Bass said.
But retail businesses aren’t the only ones benefiting from rethinking their inventory management. Several business models have found just-in-time inventory helpful in lowering costs and creating a more streamlined process, including:
Coffee roasters and coffee shops.
Businesses that should avoid just-in-time inventory
Businesses that source materials internationally. For Illuminate Labs, a dietary supplement manufacturer, the need to frequently order materials internationally made the just-in-time method overwhelming.
“Dealing with suppliers is a time-intensive process,” says Calloway Cook, the company’s founder. By choosing to keep a lot of stock on hand, he says the company has been able to focus its efforts on scaling the business instead of worrying about long lead times from international suppliers.
Businesses that only process a handful of orders annually. A just-in-time inventory strategy tends to be “less effective for slow movers,” Lang says. “This is for the fast-to-medium movers, where you replenish more frequently.”
Businesses with certain operational limitations. You might want to wait on implementing the method if you:
Can’t delay orders without drastically impacting business.
Don’t know how to track customer demand to anticipate inventory needs.
Aren’t confident in your supply chain to deliver on time.
Don’t have reliable employees who communicate well about supply issues.
What to do before implementing just-in-time inventory as a small business
Small businesses should ensure the following operational areas are working before implementing a just-in-time inventory approach.
Test your turnaround time
When you receive inventory just before you need it, you may still need time to create products and provide services using the materials you ordered. Research and test your process to be confident that you are able to get orders out the door on time without a large inventory.
Track consumer demand
Some businesses replace the inventory they just used to fulfill customer orders; other businesses prefer to forecast inventory needs by averaging monthly totals and noting seasonal sales from previous years.
Find reliable suppliers
With such a tight turnaround time, you need dependable vendors that will deliver inventory when needed. If they can’t, a just-in-time inventory strategy can fall apart. If your suppliers are inconsistent about deliveries, consider changing providers before implementing the new system.
Have a plan for supply chain disruptions
You must be able to adapt to supply chain disruptions and find alternative vendors when material orders are delayed or canceled despite your supplier’s best efforts. Make a plan about how to respond to a bad situation to avoid delayed orders.
is probably the most popular cloud storage app around. And with 15GB of free storage space, it’s not hard to see why.
Luckily, it’s not hard to sign into Google Drive either. Google Drive, like other Google services, is connected to your Google account. That means it uses the same email address, username, and password as your Gmail account, YouTube account, and more.
Here’s how to sign into Google Drive on both a computer and phone.
How to sign into the Google Drive website
All you need is your Google username and password.
2. If you’ve signed in before, you might be offered one of your Google accounts — click the one you want and enter your password to log in. Otherwise, type in your Gmail address, username, or phone number and click Next.
3. Enter your password and click Next again. If prompted, complete the two-factor verification process.
You’ll be signed in.
If you can’t remember your account information, click Forgot email? or Forgot password? You’ll be able to use your recovery method to get back into the account.
William Antonelli is a writer and editor based in New York City. As Editor of Insider’s Tech Reference vertical and a founding member of the Reference team, he’s helped grow Tech Reference from humble beginnings into a juggernaut that attracts over 20 million visits a month. You can find him on Twitter @DubsRewatcher, or reach him by email at [email protected].
Much of the last two years has revolved around businesses and their employees finding new ways to adapt to remote work. Organizations that have made this transition successfully often attribute their ease of adaptation to the flexibility gained through the adoption of cloud technology. It didn’t just fill the physical distance between employees and employers but also plugged loopholes that weren’t visible to them just then.
Cloud technology enables your remote employees to quickly adapt to any number of upcoming “new normals” they’d have to face. This has made it a basic necessity for businesses looking to scale despite uncertain economic conditions.
But where do businesses start? We’ve crafted this quick guide to help you get started while answering all your questions about cloud tech and your business. So let’s get to it!
What are the main challenges of remote work?
Being in the office gave employees the ease of accessibility and communication with other employees, their mentors, and managers. Remote work, though, severed the bond by adding in a massive amount of physical distance. As a result, traditional methods no longer work with remote teams, leading to a massive dip in productivity and efficiency.
The Finance department was the most affected by the onset of remote work as their work (verifications, approvals, and documentation) has always been one-on-one. While such meetings were possible in an office environment, the situation has changed dramatically with distributed teams. This has resulted in broken records, inaccurate documents, delayed reimbursements, and overworked Finance employees.
Unmotivated employees and broken processes could significantly affect the health and sustenance of a business. Leaders need to understand that the time for change is now and that leveraging cloud technology is the only way companies can scale while running efficient teams to bring forth profit.
Why should businesses shift to cloud technology?
The increased physical distance between employees has pushed businesses to adopt collaboration tools that improve communication and collaboration across departments to improve productivity.
Studies report that there has been an 80% increase in the adoption of cloud techs like expense management software, time-tracking software, and communication tools since the onset of the pandemic. Thus it’s safe to conclude that businesses can use these techs to bridge the physical gap between employees.
Keep in mind that your best way to start as a business owner is to ensure teams can maintain the same levels of collaboration as they did while in office.
How does cloud adoption enable a successful remote work model?
1. Enables real-time collaborations for distributed employees
Cloud technology is built to enable remote teams. Most cloud tools let employees work on a single project from multiple locations (while simultaneously editing.) Other tools focus on streamlining communication, reporting, documentation, and more.
By enabling employees to tackle all the potential challenges of remote work, cloud technology lets businesses continue operations as they did while in office. Additionally, it provides business leaders with complete control over all functions through a joint dashboard. This adds a layer of accountability to all areas of business operations.
2. Enables executives to make better business decisions
Almost every cloud tool comes with advanced data-analytics capabilities that analyze all available data to help executives make business decisions backed by data. This ensures the right decisions are made with little to no added effort.
For instance, if your Finance team uses an expense report software, they can gain insight into all the essential aspects of expense data across the company like top-spending departments, policy violations, and more.
Having access to such information enables teams to make better decisions around business expenses.
In similar ways, other cloud tools are also designed to address every little problem in their ecosystem.
3. Enables Finance teams to have more control over business spends
Traditional expense management is redundant when it comes to remote work. Any business that still uses manual means to process expenses is now increasingly prone to fraud, a complete loss of control over business expenditure, and no visibility into costs. This, if left unchecked over time, can quickly shut the doors of your business.
Automation tools make tracking and reporting of expenses more accessible by taking away the hardship of Finance teams having to verify every expense report for company policy manually.
Additionally, keep in mind that inaccurate/non-compliant reports can lead to severe problems with the IRS if discovered during the audit process. Therefore, if you feel like your business is prone to such issues, know that it’s the perfect time to switch to an expense software to improve employee productivity by reducing the number of erroneous or fraudulent reports.
4. Provides teams a better work experience
Cloud technology, like webinar software or project management software, enables employees to have much more flexibility in their work routines. They can work from anywhere, using any device with just a stable WiFi connection. This, in the long run, can significantly improve the employee working experience.
Why? Simply because remote work is giving employees the option to maintain a healthy work-life balance by becoming self-managed, all of which wouldn’t have been possible if it weren’t for cloud computing.
Remote work will be around for a long time, and developing a sustainable remote work model is directly tied to the adoption of cloud technology.
Having access to a shared digital workspace where your entire organization can access the information they’d need makes remote work efficient and scalable. In addition, cloud adoption lets businesses transition easily to remote work and stay remote while improving productivity.