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Finance & Accounting

Building a Budget For Your SMB

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photo credit: Mikhail Nilov / Pexels

Budgeting is a task that is the least favorite of many business owners as it has a binding sense with it where many feel trapped with a limited amount of money and often people feel anxious when they are on a budget. However, success is not easy it comes with hard work, patience, and budgeting.

Maintaining a proper business budget is an essential component of business and especially small business owners should create a business budget if they wish to expand their business quickly.

To provide a step-by-step guide, we have enlisted some of the tips that you can apply to create your business budget in no time.

1. Observe Industry Standards

To start your budgeting, you need to first observe what trends the market is following as not all businesses are the same and each business has its budgeting pattern. Do a little research or homework to grasp the information of the market you will be operating your business in. You will learn a lot from other people that came before you in the market.

Target both and large and small business budgets and look for their patterns, what they chose and what they avoided, and how you can do the same along with elevating your business and making a repute of your brand.

2. Frequently Examining Your Revenue

If you don’t know about your revenue, you will not be able to make any budget for your company. The first step that you have to do while making a budget, is to examine the revenue that you got or already have from other sources. When you are adding your revenue make sure to add the amount you got before you deducted your expenses, that amount is your revenue. Many people confuse revenue with profit when they make a budget for their company.

Examining revenue should be done frequently every month so that you know what you got for each month and where your expenses went. Successful businessmen do this regularly so that they can recover their business from sudden losses or when their business experiences a slump after the holidays.

3. Reduce Your Fixed Costs

The second step to making a working business budget is to observe all your fixed costs. These fixed costs apply to anything necessary regularly to your office or your company. These costs can occur regularly, weekly, or even yearly, as they depend on what your office needs regularly.

For instance, taxes, insurance, salaries of your employees, office supplies, utility bills, etc. Take note of all your fixed costs, and then set up a plan on reducing those.

One straightforward way to reduce your fixed costs is by using outsourcing / virtual services. For example, you can reduce the cost of phone answering service by using a virtual service, which allow you to hire professionals at a fraction of costs compared to hiring full-timers.

4. Checkup on Your Variable Expenses

As you were examining and noting down your fixed costs, you might have observed some variable expenses. The term variable expenses refer to expenses that can change depending on how much you use a specific service available at your office.

Some of these variable expenses are not that essential to run your business days but can add the element of elegance and professionalism to your office environment. These expenses include the cost of replacing old equipment, marketing costs, etc.

You can lower your variable expenses during months to save up extra cash and can spend extra when your business is experiencing a heavy profit.

Save money for rainy days

5. Keeping Contingency Fund for the Unexpected

Whether you like it or not, there are days when you are experiencing the peak of your business, it is the time when you make most of the profit but there are days when you face sudden losses, incomplete projects, or flopped product sales.

These losses happen when you least expect them to happen and to prevent them from paralyzing your whole office operations, it is advised to do a little budgeting beforehand so that you can stay vigilant when times go rough on you.

Planning and keeping some budget for unexpected needs can help you a lot. We call them emergency funds. They keep ready when things go wrong so that you don’t suffer too much and get a quick recovery against any crisis that you are facing.

6. Creating Your Profit & Loss Statement

Once you are done with examining and noticing all your above steps, it is time to finalize a profit and loss statement. It is simple, you just have to add up all of your income for the month and add up all expenses of your that you are about to experience the next month.

Now subtract the expenses from your income. This will tell you that at the end of the month what you have gained what exactly you need to work on. This is a solution for many small business owners that suffer from monthly setbacks in terms of making profits.

7. Move to a Forward-Looking Business Budget

Being ready for unexpected profits and losses can make you a lot stronger in terms of finances. Projecting what will happen if you change some XYZ steps and add some XYZ elements can elevate your business game to a whole new level.

To make a forward-looking budget refer to your profit and loss statement so that you can understand the seasonal highs and lows of your market and what you can do to make your business journey better.

Business owner doing business budgeting

Ending Take

As of now, you must have understood some of the simple steps to start your budgeting, however, we completely understand that budgeting is not an easy game and requires time, patience and experience. Your goal should be to avoid any unnecessary expenses that you find yourself lured towards and focus upon how you can transfer the amount of money from unwanted things to some prominent things that you might be needed in the future from the business perspective.

While there are many different elements towards building your budget that we may not have covered since each business has its own intricacies, if you follow what we have pointed out, you will more or less cover all major bases.

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Banking

Are Small-Business Loans Installment or Revolving?

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A small-business loan provides funds to purchase supplies, expand your business and more. This type of funding can be either installment or revolving. Reviewing the credit terms of your loan offer will help you determine whether you’re being offered an installment loan or revolving credit.

Both types of loans can be found in the Small Business Administration, or SBA, loan program and at banks, credit unions and online lenders. While each can provide much-needed funding for your business, there are some key differences to keep in mind.

Installment loans vs. revolving credit

Installment loans provide a lump sum of money

An installment loan is a credit agreement where the borrower receives a specific amount of money at one time and then repays the lender a set amount at regular intervals over a fixed period of time. Typically, each payment includes a portion for interest and another amount to pay down the principal balance.

Business term loan is another common name for this type of loan. After the loan is paid off, the borrower typically must apply for a new loan if additional funds are needed.

Revolving credit provides flexible funds

A revolving loan is a credit agreement where the borrower can withdraw money as needed up to a preset limit and then repays the lender a portion of the balance at regular intervals. Each payment is based on the current balance, interest charges and applicable fees, if any. You pay interest only on the funds that you use — not the maximum limit.

A business line of credit is a common type of revolving credit. Revolving credit gives the borrower flexibility in determining when to withdraw money and how much. As long as the credit balance remains within the preset limit and you continue to make timely payments, you can continue to draw from the line again and again.

Differences between installment loans and revolving credit

The terms of a loan can vary depending on the type of loan, lender and your business’s credentials. Your loan may be a unique combination of terms. However, the following are some common differences between installment and revolving loan programs.

Installment loan

Revolving credit

Loan amount

Fixed amount.

Maximum limit.

Withdraw as needed.

Payment amount

Fixed amount.

Minimum amount based on balance and interest with option to pay more.

Interest calculation

Based on loan amount.

Based on current balance, not maximum loan limit.

Ability to renew

Not renewable, typically.

Renewable, typically.

  • SBA loans.

  • Business term loans.

  • Commercial real estate loans.

  • Equipment loans.

  • Microloans.

  • SBA lines of credit.

  • Business lines of credit.

  • Business credit cards.

When to use an installment loan

Set loan amount is needed

If you’re confident in the loan amount you need, then an installment loan may be the right fit, especially if you need the money in a lump sum. For example, if you’re using the funds to make a one-time purchase, you’ll likely want an installment loan.

Long-term financing needs

Some term loans can offer you more time for repayment when compared with revolving credit. When you stretch your payments out over a longer period of time, it can mean a lower monthly payment. However, that trade-off typically means you’ll pay more in interest costs over the life of the loan.

Larger funding needs

If you’re looking to purchase property, equipment or other large-ticket items, there are a number of installment loans that can be used for this purpose. Revolving credit limits are often less than term loan maximums.

Preference for predictable payments

With a set monthly payment amount, it can be easier to budget for an installment loan compared with a revolving loan, where the payment varies depending on how much of the credit line you use.

When to use a revolving loan

Short-term financing needs

Revolving credit can be good to handle short-term cash shortages or to cover unexpected expenses. Some businesses use lines of credit as an emergency fund of sorts since they’ll pay interest only on the funds they use.

Fluctuations in cash flow

Businesses that experience major fluctuations in their cash flows may benefit from revolving credit. For example, seasonal businesses that don’t have consistent revenue throughout the year can use lines of credit to cover operational costs during their slow season.

Preference for flexible loan amount and payments

If you don’t know exactly how much money you need, then revolving credit will give you the option to qualify for a maximum amount but only withdraw funds as you need them. This way, you’ll pay interest only on the current amount owed.

Compare small-business loans

To see and compare loan options, check out NerdWallet’s list of best small-business loans. Our recommendations are based on the lender’s market scope and track record and on the needs of business owners, as well as rates and other factors, so you can make the right financing decision.

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Banking

Advantages and Disadvantages of a Business Bank Loan

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According to the Federal Reserve’s 2021 Small Business Credit Survey, banks remain the most common source of credit for small businesses — compared with options such as online lenders, community development financial institutions or credit unions.

You can use a business bank loan for a variety of purposes: working capital, real estate acquisition, equipment purchase or business expansion. To qualify for one of these small-business loans, however, you’ll likely need excellent credit and several years in business.

Before applying for a business loan from a bank, consider the following advantages and disadvantages.

Advantages of business bank loans

Flexible use of funds

Banks offer a range of different business loan products, including term loans, business lines of credit, equipment financing and commercial real estate loans, among other options. Unless you opt for a product that has a specific use case, like a business auto loan, for example, you can generally use a bank loan in a variety of ways to grow and expand your business.

When you submit your loan application, the bank may ask you to identify a purpose for the financing to evaluate the risk of lending to your business. Once you’re approved, however, the bank is unlikely to interfere if you change your intentions, as long as you make your payments. This flexibility is perhaps one of the biggest advantages when comparing debt versus equity financing.

Large loan amounts and competitive repayment terms

Bank loans are often available in amounts up to $1 million or more. Many online lenders, on the other hand, only offer financing in smaller amounts. Popular online lenders OnDeck and BlueVine, for example, both have maximum loan limits of $250,000.

Business loans from banks also tend to have long terms, up to 25 years in some cases. These loans usually have monthly repayment schedules, as opposed to daily or weekly repayments.

In comparison, online business loans typically have shorter repayment terms, ranging from a few months to a few years. Many of these loans require daily or weekly repayments.

Low interest rates

Banks typically offer small-business loans with the lowest interest rates. According to the most recent data from the Federal Reserve, the average business loan interest rates at banks range from 3.19% to 6.78%.

Although some online lenders can offer competitive rates, you’ll find that their products are generally more expensive than bank loans, with rates that range from 7% to 99%.

The interest rates you receive on a bank loan, or any small-business loan, however, can vary based on a number of factors, such as loan type, amount borrowed and your business’s qualifications, as well as any collateral you provide to back the loan. In general, the stronger your qualifications and the more collateral you can offer, the better rates you’ll be able to receive.

Relationship with a bank lender

Many banks provide ongoing support for their lending customers, such as business credit score tracking or a dedicated relationship manager to work with your business. Most banks also offer other types of financial products, such as business checking accounts, business credit cards and merchant services, if you prefer to use one institution for your financial needs.

Although some alternative lenders offer additional support and services, the Federal Reserve’s 2021 Small Business Credit Survey reports that businesses that receive financing are more satisfied with their experience with small banks (74%) and large banks (60%) compared with online lenders (25%).

Disadvantages of business bank loans

Intensive application process and slow to fund

To apply for a small-business loan from a bank, you’ll need to provide detailed paperwork that may include, but is not limited to, business and personal tax returns, business financial statements, a loan purpose statement, business organization documentation, a personal financial statement form and collateral information. You may have to visit a bank branch and work with a lending representative to complete and submit an application — although some banks offer online applications for certain business loan products.

The entire process, from application to funding, can take anywhere from several days to a few weeks, or even longer, depending on the type of loan and the bank. Some banks will also require you to open a business checking account with them before you can receive funds.

In comparison, alternative lenders typically have streamlined, online application processes that require minimal documentation. Many of these lenders also offer fast business loans — in some cases, funding applications within 24 hours.

Strict eligibility requirements

To qualify for a business loan from a bank, you’ll generally need strong personal credit (often a FICO score of over 700), several years in business and a track record of solid business revenue. Bank of America, for example, requires a minimum annual revenue of $100,000 for unsecured term loans and a minimum annual revenue of $250,000 for secured term loans.

Depending on the bank and the loan type, you may need to provide collateral, such as real estate or equipment, to secure your financing. Most banks will also require you to sign a personal guarantee that holds you personally responsible for the debt in the event that your business can’t pay.

Online lenders, on the other hand, have more flexible qualifications and some will work with startups or businesses with bad credit. To qualify for a business line of credit with Fundbox, for example, you only need six months in business, a credit score of 600 or higher and at least $100,000 in annual revenue.

Although online lenders may still require a personal guarantee, they’re less likely than banks to require physical collateral.

Find and compare small-business loans

Still trying to determine the right way to finance your business? Check out NerdWallet’s list of the best small-business loans for business owners.

Our recommendations are based on the market scope and track record of lenders, the needs of business owners, and an analysis of rates and other factors, so you can make the right financing decision.

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Finance & Accounting

What Are Typical Small-Business Loan Terms?

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Small-business loan terms determine how long a small-business owner has to pay back their borrowed money, plus interest. Typical loan terms, also referred to as repayment terms, can vary from a few months to 25 years — it depends on your lender and the type of business loan.

You and your lender will establish a repayment schedule that shows how much you’ll pay per week or month. While reviewing repayment terms, consider eligibility requirements and annual percentage rates, which take into account interest rates and other fees associated with the loan.

Typical loan terms overview

Repayment term

Term loans

Up to 10 years.

Business expansion.

Microloans

Up to six years.

Startups and businesses with smaller funding needs.

Up to 25 years.

Small businesses with good credit and available collateral.

Business lines of credit

Up to five years.

Short-term, flexible financing.

Invoice financing

A few months.

Cash advances based on unpaid invoices.

Equipment financing

Up to 10 years.

Equipment purchases.

Business loan repayment terms

Term loans: Up to 10 years

Small-business term loans provide a lump sum of cash upfront that borrowers pay back over time. Online lenders and traditional banks offer them, and maximum amounts range from $250,000 to $500,000. Term loans fall into either the short-term or long-term category — for example, a long-term loan may have a repayment term of 10 years while a short-term loan from an online lender might only give the borrower from three months to two years to pay it back.

Microloans: Up to six years

Nonprofit, community-driven lenders offer microloans to small-business owners in specific regions and underserved communities. While smaller loan amounts typically mean shorter repayment terms (and this is true for some microloans), SBA microloans have terms of up to six years.

SBA loans: Up to 10 years for working capital and fixed assets; up to 25 years for real estate

SBA loans range anywhere from thousands of dollars to $5 million and generally have low interest rates. The maximum 7(a) loan term for working capital is 10 years, although according to the SBA, seven years is common. Borrowers have up to 25 years to pay off loans used for real estate.

Business lines of credit: Up to five years

With a business line of credit, small businesses pay interest only on the money that they borrow, and funds can be available within days. Some business lines of credit require weekly repayments instead of monthly repayments.

Invoice financing: A few months

Invoice financing provides businesses with a cash advance while they wait on their unpaid invoices. Like a business line of credit, invoice financing is a quick way to access cash and is one of the shortest-term financing options available. Terms mostly depend on how long customers take to pay their invoices.

Equipment financing: Up to 10 years

Equipment financing is used to pay for large equipment purchases, and then that same equipment serves as collateral. Terms vary and usually depend on how long the equipment you’re financing is expected to last.

What is a loan maturity date?

A loan repayment term describes how much time you have to repay the loan, plus interest; you might also hear this referred to as loan maturity. This is not to be confused with the loan maturity date, which is the final day of your repayment term. On the loan maturity date, the entirety of the loan and any extra associated costs should be paid.

What is a prepayment penalty?

Some lenders charge borrowers a fee for paying off their loan ahead of schedule. Typically, this is to offset the lost interest the lender expected to receive over the full term of the loan. For example, SBA borrowers with a 15-year-plus loan term are penalized for prepaying 25% or more of the loan balance within the first three years of their loan term. Check your business loan agreement to see if your lender charges this type of fee.

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