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Purchase Order Financing: What It Is and How to Get It

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Purchase order financing, also known as PO financing, gives you the ability to pay your suppliers for the goods you need to fulfill outstanding customer orders. This type of financing can make sense for small businesses that receive more sales and orders than they have inventory or cash to complete — and don’t want to turn customers away.

Here’s what you need to know about purchase order financing, how it works and where to get it for your business.

What is purchase order financing?

Purchase order financing is a cash advance that small-business owners can receive on their purchase orders. With PO financing, a lender will pay your third-party supplier up to 100% of the costs required to produce and deliver the agreed-upon goods to your customer.

Once your customer receives the goods, you invoice them for the fulfilled order, and they pay the purchase order financing company directly. Then, the PO financing company deducts its fees and pays you the rest.

Nerdy tip: Purchase order financing takes place before you’ve delivered goods to a customer and before you’ve sent them an invoice for an order. If you’re looking for funding that lets you borrow capital from your unpaid invoices, you’ll want to consider invoice financing.

How does purchase order financing work?

With traditional small-business loans, only two parties are involved: you, and the lender issuing the funding. When you enter into a purchase order financing agreement, however, you’ll typically work with the following parties throughout the process:

  • Your company/the borrower: You, who is seeking financing to fulfill a purchase order for your business.

  • Purchase order financing company: The company offering the financing. This company verifies your purchase order and provides funds to the supplier.

  • Supplier: The third party that supplies or manufactures the goods that you resell or distribute. The supplier receives payment for its goods from the purchase order financing company directly.

  • Customer: Your customer, the party trying to buy the goods. In a purchase order financing arrangement, after your customer has received their goods, they typically pay the financing company directly.

Here’s a breakdown of how purchase order financing works:

  1. You receive a purchase order. Your business receives a large order from a customer, but you don’t think you have the inventory or cash on hand to fulfill it.

  2. You determine the costs. You reach out to your supplier to determine how much it will cost to complete the order. Based on the cost assessment your supplier provides, you can confirm whether you’ll need to apply for financing to fulfill the order.

  3. You apply for purchase order financing. After you’ve decided that you need PO funding, you’ll want to find the right purchase order financing company, submit an application and, hopefully, receive approval. You should submit the purchase order and the supplier’s cost estimate as part of your application. The financing company may approve you for up to 100% of the supplier’s costs, depending on your business’s qualifications, the supplier’s track record and reputation, and the customer’s creditworthiness. It’s important to note that if the financing company approves you for only a percentage of funding — say, 90% of the supplier’s costs — you’ll be responsible for covering the remaining 10% on your own.

  4. The purchase order financing company pays the supplier. Once you’ve been approved, the purchase order financing company will pay your supplier to manufacture and deliver the goods that are needed to fulfill the customer’s purchase order. Many financing companies will pay suppliers using a letter of credit — an official bank guarantee that payment will be made once certain conditions are met — in this case, once the goods have been shipped and proof of shipment has been provided.

  5. The supplier delivers the goods to the customer. The supplier ships the goods directly to the customer. Once the customer receives the goods, the order is complete.

  6. You invoice the customer. After the customer receives the goods, you send them an invoice for the order. You also send the invoice to the purchase order financing company.

  7. The customer pays the purchase order financing company. The customer pays the financing company directly for the full price of the invoice.

  8. The financing company deducts its fees and transfers your funds. After receiving payment from the customer, the purchase order financing company deducts its fees and pays you the remaining balance from the proceeds.

How much does purchase order financing cost?

Purchase order financing fees typically range from 1% to 6% per month and are usually priced on a per-30-day period. These fees are charged on the total of the supplier’s costs, but generally increase the longer it takes your customer to pay their invoice.

Say, for example, you have a purchase order financing agreement in which the supplier is paid $100,000. The financing company charges a fee of 2% per 30 days. If it takes your customer 30 days to pay their invoice, your total fees are 2% of $100,000, or $2,000. If it takes your customer 60 days to pay their invoice, on the other hand, your total fees equal 4% of $100,000, or $4,000.

These fees may seem low; however, since they’re not traditional business loan interest rates, it’s important to calculate them into annual percentage rates to understand the true cost of the financing. APRs on purchase order financing often fall upward of 20%.

Some purchase order financing companies may also use a rate structure in which you receive a set fee for the first 30 days and then a lower rate for a specified number of days until your customer pays.

For instance, a company may charge 3% per 30 days and then 1% per 10 days thereafter, or 3% per 30 days and then 0.1% per day thereafter.

The purchase order financing fees that you receive will ultimately depend on factors such as your business’s qualifications, your customer’s creditworthiness and the reputation of your supplier.

Advantages and disadvantages of purchase order financing

Advantages

  • Allows you to take on customer orders you couldn’t otherwise fulfill. Purchase order financing can be a good option for seasonal businesses, or those that are growing quickly and need extra capital to fulfill large orders from customers. Similarly, this type of financing can be worthwhile for businesses that are experiencing a cash flow shortage and could benefit from an order that would generate significant revenue.

  • Can be easier to qualify for than other types of business financing. Many purchase order financing companies focus on the creditworthiness of your customers and the reputation of your suppliers first and foremost when evaluating your business’s application for funding. Although these companies will still consider your business’s financials and credit history, it may be easier for startups and businesses with bad credit to qualify compared with other types of business funding.

  • Doesn’t require budgeting monthly or weekly loan payments. Although you’re borrowing money, purchase order financing isn’t technically a loan, so you don’t have to worry about paying back funds in monthly or weekly installments — like you would with a business term loan.

Disadvantages

  • Can be expensive. Purchase order financing fees may seem competitive at first glance — typically ranging from 1% to 6% of the total supplier’s costs per month — but when you calculate these fees into an APR, rates can turn out to be much higher. Anecdotally, they can range from 20% to upward of 50%.

  • Reliance on customers. The amount you pay in fees is based on how long it takes your customer to pay their invoice, meaning it’s difficult to estimate the total cost of purchase order financing upfront. Plus, to access PO financing, you must rely on your customer’s creditworthiness (on top of other factors) in order to qualify.

  • Loss of control. With purchase order financing, the company you work with manages a significant amount of the process — including paying your supplier and collecting payment from your customer. Your supplier also ships goods directly to your customer, meaning you don’t have your hands in that part of the process, either. Although this may save your business time, it might also mean processes are not handled in the way you prefer, which could potentially risk relationships with your suppliers or customers.

Where to get purchase order financing

Purchase order financing is usually offered by online financing companies, many of which specialize in this type of business funding. Some banks may offer PO financing for existing customers or larger-scale clients, but they don’t typically advertise or offer these services for small businesses.

If you’re looking for a place to start your search, here are a few of the best purchase order financing companies to consider:

  • SMB Compass. SMB Compass offers PO financing in amounts that typically range from $25,000 to $10 million, with rates from 1.5% to 3.5% and a funding timeline of less than 30 days. The company also offers other types of business loans, including inventory financing, invoice financing and equipment financing.

  • PurchaseOrderFinancing.com. As the name implies, this company focuses exclusively on PO financing, offering up to 100% funding of your supplier costs for amounts of $500,000 to $25 million. PurchaseOrderFinancing.com doesn’t specify its fees online — the company only states that it gets “a small percentage of the profit you make on the specific deal being financed.” After you’ve started the application process, you can expect a response from PurchaseOrderFinancing.com within approximately 72 hours, and qualified businesses can fund between seven to 14 days.

  • King Trade Capital. According to its website, King Trade Capital is the largest purchase order financing company in the U.S., providing funding to small- and medium-size businesses across the country. Unfortunately, King Trade doesn’t provide many details about its services upfront, but interested businesses can submit a funding request for more information through the website.

  • Liquid Capital. Liquid Capital specializes in asset-based financing solutions, such as purchase order financing, invoice factoring and inventory financing. Liquid Capital’s purchase order financing covers up to 100% of supplier costs, offering up to $10 million in funding. Qualified businesses can receive financing in as little as 24 hours. Although the company says there are no hidden terms with its funding, it does not provide information about fees or rates on its website.

How to choose a purchase order financing company

As you compare different options, you can ask the following questions to find the right purchase order financing company for your business:

Experience

  • How often does the company handle purchase order financing agreements?

  • Does the company have experience working with businesses in your industry?

  • How long has the company been in business?

Financing process

  • Do you need to meet a minimum funding amount to work with the company?

  • How does the company pay suppliers? Does it use letters of credit?

  • How does the company receive payment from your customers?

  • Does the company contact your customers directly? If so, how?

  • What happens if your customers fail to pay?

  • What kind of vetting process will it perform on your suppliers and customers?

  • How quickly will you receive your funds?

Fees and other requirements

  • What are the typical fees and how do they break down?

  • What percentage of supplier costs does the company offer as an initial advance?

  • Does the company require a personal guarantee?

  • What type of documentation (e.g., tax returns, financial statements) is required for the application?

Find and compare small-business loans

If purchase order financing isn’t right for you, check out NerdWallet’s list of the best small-business loans for business owners.

Our recommendations are based on the market scope and track record of lenders, the needs of business owners and an analysis of rates and other factors so you can make the right financing decision.

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What to keep in mind when updating your business plan

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Why, when and how

Did you know updating your business plan should be a part of your regular business practices? If not, don’t worry — a lot of people skip this step. But it could benefit you to make this effort.

Read on to learn why updating your business plan is so important, how to tackle this task, how often you should make updates, and key things to keep in mind.

Let’s get to it!

Why should you update your business plan?

Black and white photo of man looking at laptop screen
Image source: Unsplash

Outside of updating your business plan as a standard course of doing business (which we’ll discuss in detail shortly), there are a few noteworthy situations that warrant a full business plan overhaul:

You need to raise funds

If you need capital to make tech upgrades, grow your team, or expand operations, you’ll likely need to raise funds. Before you can reach out to new investors, however, your business plan must be up-to-date and reflect your company’s current financial situation, including operating costs, cash flow, business goals, and income projections.

Related: 10 small business funding options

You want to refinance

Similar to potential fundraising moves, refinancing your business loans requires an updated business plan because it outlines operating costs, your company’s challenges, and forecasted revenue. No lender will entertain refinancing or even new loans without an updated business plan and financials.

You want to launch a new product

Big business moves necessitate an updated business plan and launching a new product or service qualifies. A new product means new potential revenue, so updating your business plan to reflect that fresh revenue stream is critical. Be sure to include everything you would’ve when writing your business plan the first time around — like costs, vendors, time frames, target demographic/segmentation, and financial projections.

You want to expand your company

Company expansion can take many forms. Perhaps you’d like to open up a second location in another city. Maybe you want to purchase more warehouse space for your products. Large technological upgrades are considered expansions, too. No matter what type of growth you have in mind for your business, updating your business plan to reflect this intention to grow is a key step before reaching out to investors and potential lenders.

You’ve changed your supply chain

Supply chain issues have become an acute problem since 2020. However, there has always been a need to update business plans to reflect changes in the supply chain and/or a change in the vendors you decide to use. Any time you make changes to your vendor list, put updating your business plan on your schedule.

Related: How to overcome supply chain challenges in 2022

You have new competitors

If a new major competitor enters your industry, it’s likely to affect how you do business. Whether that means your share of the industry “pie,” so to speak, decreases, or it means a new brand changes the expectations for your industry and you need to now follow suit — a  business plan update is in the cards to reflect these changes.

When and how often should you update your business plan?

As you can likely see by now, updating your business plan is an essential part of having a business plan in the first place.

It’s a dynamic document that needs to be updated to meet where your business is at right now.

Though you don’t need to update your business plan to reflect every little change, making regular updates is a solid business practice.

If your company is chugging along with no major changes, giving your business plan the once-over at least once a year should be sufficient for updating financial data and projections. However, if your company undergoes a major shift, you’ll want to update your business model when you expect that change to occur.

How to update your business plan

Close-up of person looking at charts next to smartphoneClose-up of person looking at charts next to smartphone
Image source: Unsplash

Now that you have a sense of how often you should update your business plan and why you need to do so in the first place, let’s turn our attention to the real meat of this article: how to update your business plan. Here are six key things to keep in mind when updating this most important document.

1. Make updating your business plan part of your regular review process

One of the biggest obstacles to updating a business plan is scheduling the time to do it. Business owners are busy people, and it’s all too tempting to leave these sorts of tasks until tomorrow. However, you can get around this by simply incorporating a business model review into other processes you already complete.

If your company does quarterly financial reviews, add in a business plan review during this time. You’ll already be taking time away from day-to-day business operations to complete the financial review, so you might as well spend a couple of extra hours updating your business plan.

You could even schedule it for when you do your taxes or prep documents to send to your accountant. Add the business plan update to your to-do list for those days.

2. Include your team in the process

If you have any kind of team for your business, you must include them in this process. They are likely involved with the day-to-day functions of operating your business and can provide key insights into what the future of your company looks like. For example:

  • Ask the marketing team for reports on trends they’ve noticed over the past six months or so.
  • Ask sales about any demographic shifts they’re noticing in the customer base.

Those who are doing work within your industry daily are going to feel the subtle shifts within the market before anybody else. And they might have insights into what projections look like — things that you might not come up with on your own.

Leveraging your team means getting a more complete picture of what your company has accomplished, how it’s currently positioned, and where it will go from here.

Pro tip: You can manage these tasks directly in Microsoft 365 as well. Sharing documents is a snap and you can collaborate on your business plan in real-time.

3. Note regulatory changes

When updating your business strategy, take some time to research any regulatory changes that have taken place in your industry. New rules, regulations and laws are passed all the time and many can have a direct impact on how you do business.

For instance, payment processors now must report your earnings to the IRS. This change could affect how you report income and change your relationship with contractors. The implementation of sales tax on internet sales made in the state where your business is located is another example from the past that had a profound effect on companies doing business online.

Such changes can impact your financial reporting and/or make your business more competitive, and less competitive, and otherwise change your approach to how you do business.

4. Note vendor/supply chain changes

Another factor to take into consideration when updating your business plan is any vendor or supply chain issues or changes that have occurred since your last plan update. If a vendor suddenly changed their billing system or adjusted their fees, you might need to account for this in your business plan as it could cut into your profit margin projections.

Or, if the supply chain has made it so you need to use multiple vendors to meet your company’s needs without experiencing disruptions, your business plan should make note of this change — and even indicate that supply chain issues are an ongoing problem.

To be honest, nearly every company has experienced some issue with the supply chain since 2020, so if you haven’t updated your business plan since then, now is probably the time.

5. Keep broader economics in mind

The overall state of the economy can directly affect your company’s performance. And while economic downturns can leave some industries untouched, it’s rather rare. But even if your company is lucky and hasn’t been affected by broader economic fluctuations as of yet, keep updating your business plan on your radar.

The economy as a whole can impact your vendors, shipping, packing, contractors and other services related to how you do business. It can also affect staffing and the accessibility of talent. So even if your company hasn’t experienced negative effects, acknowledge the general state of the economy in your business plan and include contingency plans should issues arise.

6. Follow demographic changes

We’re currently in the midst of huge demographic changes in the United States and all over the world, which will have a direct impact on how you do business and what the future might bring to your company.

As of 2022, the median income among the middle class is going down, the income of the very wealthy continues to go up, and the median age of workers is going up, too. People are having babies later in life and at lower rates than in the previous generation.

All of these factors can directly impact your revenue potential as well as who your target demographic or ideal customer even is. And this means you need to update your business plan to account for these shifts. Continue to revisit demographic data and projections a couple of times per year to ensure your internal projections still apply and to see if your processes need updating and track your actual results. If so, a business plan update is in order, too.

What to do next

If you haven’t even so much as glanced at your business plan in a bit, now’s the time to dust off the document and give it a once-over. Times are changing — seemingly faster than ever before — so it would behoove you to set aside some time to update your business plan sooner rather than later.



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4 Tips for Starting an Industrial Business

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The industrial sector is a broad category that covers businesses involved in the manufacturing, production, and distribution of goods. Small industrial companies are growing across the country and there are many opportunities for entrepreneurs to get involved in this sector.

As with any type of business, there are certain things you need to do to set yourself up for success. Here are four tips for starting an industrial business:

photo credit: Pixabay

1. Do Your Research

Market research means figuring out who your target customers are and what they want or need. There are a number of different ways to do this, but some of the most common include surveys, interviews, focus groups, and observation.

Surveys can give you a good overview of customer opinions while interviews or focus groups can help you to delve deeper into specific issues. Observing potential customers in their natural environment can also be helpful in understanding their behavior and needs.

2. Choose the Right Niche

When it comes to starting an industrial business, one of the most important decisions you’ll make is choosing the right niche. There are a number of factors to consider when making this choice, and it’s important to do your research before settling on a particular industry.

First, you’ll need to identify the needs of your potential customer base, such as the products or services they need. Once you have a good understanding of the market, you can then start to narrow down your options. Consider the competition in each niche and decide which one offers the best opportunity for success. When making your final decision, it’s essential to choose a niche that you’re passionate about.

3. Create a Business Plan

In today’s competitive marketplace, it’s more important than ever to choose the right niche for your industrial business. When you specialize in a specific industry or type of product, you can better meet the needs of your target market and stand out from the competition. How do you know what niche is right for your business? Here are a few things to consider:

First, think about your strengths. What does your company do better than anyone else? What unique skills or experience do you bring to the table? Use these strengths to narrow down your focus and choose a niche that you’re passionate about.

Next, consider your target market. Who are you trying to reach with your products or services? What needs do they have that you can address? When you choose a target market and understand their needs, you’ll be better able to choose a niche that meets their demands.

Finally, don’t be afraid to experiment. Trying new things is essential for any business, so don’t be afraid to test out different niches to see what works best for you. By keeping these tips in mind, you can be sure to choose the right niche for your industrial business.

Engineers work with industrial printer

4. Optimize Your Processes

Through industrial control engineering, you will be able to identify opportunities for improvement and design solutions that achieve the desired results. In many cases, these solutions involve the use of automation and other advanced technologies.

By optimizing industrial business processes, industrial control engineers can help to improve efficiency and increase productivity. In addition, they can also help to improve safety conditions by reducing the potential for accidents. As industries continue to grow and become more complex, the demand for qualified industrial control engineers is likely to increase.

Endnote

With an increased demand for industrial operations and manufacturing, there has never been a better time to start an industrial business. By following these four tips, you can be sure to set your business up for success.

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How to Find the Right Business Coach — and Avoid the Wrong One

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At its best, business coaching can connect you with a mentor and supporter who helps you generate ideas, make plans and execute on them.

But at its worst, a business coaching offer can cost you time, energy and money — without much to show for it.

Here’s what to expect from a business coach, how to find a coach that suits you and how to spot red flags.

What a business coach can do

Business coaches draw on their professional experience to help you set and achieve your own business goals.

“I’m here to help you, and I’m here to raise your level of knowledge in whatever way I can,” says Gary Robinson, who chairs the Memphis, Tennessee, chapter of SCORE. SCORE offers free business mentoring for entrepreneurs nationwide.

Some ways a business coach or mentor might do this include:

  • Offering feedback on your ideas and suggesting new ones.

  • Giving you templates and other tools that help you make plans.

  • Connecting you with resources in your region or your industry.

  • Giving you deadlines and holding you accountable to them.

Some business coaches may also offer coursework or group training sessions on particular topics, like sales.

Working with a coach should help you identify opportunities you hadn’t seen before or develop new strategies for pursuing those opportunities, says Sophia Sunwoo, who coaches women and nonbinary entrepreneurs through Ascent Strategy, her New York City-based firm.

“[Coaches] don’t necessarily have to have all the answers,” Sunwoo says. “But they are the people that know how to maneuver and create a bunch of different thinking paths for their clients.”

What a business coach can’t do

A business coach isn’t the same as a consultant, whom you would hire to perform a specific task. A coach or mentor could look over your business plan, for example, but they wouldn’t write it for you.

“If you were to hire me as a consultant, you would expect me to roll up my sleeves and pitch in and work with you to get things done, and you would pay me for that,” Robinson says. Coaches, on the other hand, “try to show you how to do things so that you can do them [yourself].”

Business coaches are also not therapists, Sunwoo says. Entrepreneurship can be emotionally and mentally taxing, but it’s important that coaches refer clients to mental health professionals when necessary.

Business coaching red flags

If a business coaching opportunity “promises guaranteed income, large returns, or a ‘proven system,’ it’s likely a scam,” the Federal Trade Commission warned in a December 2020 notice.

In 2018, the FTC took legal action against My Online Business Education and Digital Altitude, which purported to help entrepreneurs start online businesses. The FTC alleged these companies charged participants more and more money to work through their programs, with few customers earning the promised returns.

In both cases, these operations paid settlements, and the FTC issued refunds to tens of thousands of their customers in 2021 and 2022.

To avoid offers like these, the FTC recommends that you:

  • Be wary of anyone who tries to upsell you right away or pressures you to make a quick decision.

  • Search for reviews of the person or organization online.

  • Research your coach’s background to see if they’ve accomplished as much as they say.

Sunwoo says to also be skeptical of one-size-fits-all solutions. A coach should customize their advice to your personality and skill set, not ask you to conform to theirs.

“The moment that a business coach pushes you to do something that is really not compatible with your personality or your beliefs or values,” Sunwoo says, “that’s a huge problem.”

How to find the right coach — maybe for free

Here’s how to find a coach that will be as helpful as possible.

Determine whether you need advice or to hire someone. A coach isn’t the right fit for every business owner. If you need hands-on help organizing your business finances, for instance, you may need a bookkeeping service or accountant. And take legal questions to an attorney.

Seek out the right expertise. A good coach should be aware of what they don’t know. If they’re not a good fit for your needs — whether that’s expertise in a particular industry or a specialized skill set, like marketing — they might be able to refer you to someone who’s a better fit.

Consider free options. There may be some in your city or region:

  • SCORE offers free in-person and virtual mentoring in all 50 states, plus Guam, Puerto Rico and other U.S. territories.

  • See if your city has a Small Business Development Center, Veterans Business Outreach Center or a Women’s Business Center. All are funded by the U.S. Small Business Administration and offer free training and advising for entrepreneurs.

  • Do an online search for city- or state-specific programs. Philadelphia, for example, offers a business coaching program designed for entrepreneurs who want to qualify for particular business loan programs. Business incubators often offer courses or coaching.

Make sure your coach is invested in you. They should take the time to learn about you, your business and its unique needs, then leverage their own experiences and creativity to help you.

“I’m on your team now,” Robinson says of his clients. “Let’s do this together and make this a success.”

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